Privacy Policy — Doric Lodge 424

Doric Lodge #424 Inc. Privacy Policy

By accessing, reading and making use of this Website, you acknowledge and agree, on your own behalf and on that of any person or entity on whose behalf you may be acting, that you have received, understand and agree to be bound by this Privacy Policy and that you consent to any matter that requires your consent or approval as described in this Privacy Policy and the Website Terms and Conditions.

I have read and understand the Privacy Policy and the Website Terms and Conditions and agree to be bound by them.

Doric Lodge's Commitment to You

1. INTRODUCTION

Doric Lodge #424 Inc. ("Doric Lodge") is committed to maintaining the privacy of its members and public users of the DoricLodge424.ca website (the "Website"). The following "Privacy Policy" outlines that commitment.

About Doric Lodge

Doric Lodge, instituted in 1890, is organized under the authority of the Grand Lodge of A.F. & A.M. of Canada in the Province of Ontario ("Grand Lodge") together with other individual Lodges in the Ontario District of Masons ("Lodge" or "Lodges"). Each of Doric Lodge, the Grand Lodge, and the other Lodges are responsible for their own compliance with applicable privacy laws.

This Privacy Policy applies only to Doric Lodge and to the Website.

Privacy Policy

Doric Lodge values and respects your privacy. This Privacy Policy summarizes what personal information it collects, and how it uses and discloses this information. Doric Lodge will only collect, use and disclose your Personal Information in accordance with this Privacy Policy.

This Privacy Policy is intended to be read and interpreted together with the "Protecting Personal Information Privacy Policy Principles & Best Practices" (the "Grand Lodge Privacy Policy") of the Grand Lodge. Where personal information is collected, used, or disclosed by or through programs, services, platforms, or systems operated by Grand Lodge, the Grand Lodge Privacy Policy may also apply. A copy of the Grand Lodge Privacy Policy is available online here: https://ontariomasons.ca/privacy-policy/

What is Personal Information?

Personal Information is information about an identifiable individual, including any information about them or that can be used to identify them, directly or indirectly. For the purposes of this Privacy Policy,

Personal Information means any information provided to or collected by Doric Lodge about an identifiable individual.

B.HOW DORIC LODGE COLLECTS PERSONAL INFORMATION

Doric Lodge may collect Personal Information in different ways, including:

1. Direct Interactions:

Doric Lodge may collect Personal Information directly when:

when you voluntarily provide it through the Website;
when you contact it through email, telephone, mail, social media (Facebook or Instagram) or other correspondence;
when you complete a membership application form.

2. Automated Interactions:

Doric Lodge may collect Personal Information automatically in the following circumstances:

when you use the Website, Doric Lodge may automatically collect technical data about your equipment and browsing history using cookies and similar technologies.

3. Third Party Interactions:

Doric Lodge may collect or receive Personal Information from third parties in the following circumstances:

Doric Lodge may collect or receive Personal Information from Grand Lodge, subject to the Grand Lodge Privacy Policy https://ontariomasons.ca/privacy-policy/ and any applicable agreement;
Doric Lodge may receive information about you from other Lodges or third parties in connection with the delivery of its membership, benefits and other services;
Doric Lodge may receive Personal Information when you interact with its content on third-party platforms, such as social media. This may include data such as comments or feedback, "likes" or shares, profile data or the fact that you viewed or interacted with its content.

C. WHAT PERSONAL INFORMATION IS COLLECTED BY DORIC LODGE

The Personal Information Doric Lodge may collect could include:

Personal identifiers such as your name, date of birth and gender;
Contact information such as your mailing address, telephone number, email address, and social media account;
Employee and volunteer records, including employment or volunteer history and background checks where requested;
Images, including photographs and videos;
Information about your device such as your IP address, location or provider and your usage information and browsing history (see below for more information);
Information about your interactions with Doric Lodge's content on third-party sites or platforms, such as Facebook, Instagram, or WhatsApp;
Your Social Media profile including all photos, posts, videos and other content shared with Doric Lodge;
Communications such as letters, emails and digital communications that Doric Lodge sends to you or that you send to it;
Personal Information you give to Doric Lodge that it did not request (such as Personal Information you voluntarily put into an email to Doric Lodge or in a comments box on the Website).

Accountability:

D. DORIC LODGE'S GUIDING PRINCIPLES

Doric Lodge is responsible for Personal Information under its control. It has designated a Privacy Officer to be accountable for its compliance with these principles and to oversee questions relating to privacy and this Privacy Policy. If you have any questions about this Privacy Policy, including how to exercise your legal rights, or if you would like specific information about how Doric Lodge manages Personal Information, please contact: https://doriclodge.ec@gmail.com

2. Identifying Purposes:

Doric Lodge identifies the purposes for which Personal Information is collected at or before the time the information is collected. Doric Lodge uses the Personal Information it collects to manage its operations and for various purposes associated with the programs and services it provides. It collects, uses and discloses Personal Information only for purposes that a reasonable person would consider appropriate in the circumstances.

The main purposes for which Doric Lodge generally uses Personal Information are:

manage, oversee and administer its operations;
organize, promote and provide conventions, events, programs and activities; raise awareness of its programs and services; carry out fundraising activities;
manage its website:
communicate with you regarding your membership status;
to send you informational or promotional communications;
to process your membership application or for other administrative purposes;
share with trusted service providers and professional advisors, such as lawyers, auditors, bankers and insurers;
carry out any other purpose permitted or required by law; or
carry out any other purpose that it tells you about and to which you consent.

Doric Lodge does not rent or sell the names of members to any organization or advertiser.

Individuals who do not wish to have their Personal Information shared among Doric Lodge, Grand Lodge and Lodges may refuse to consent but, if they do so, it may not be possible to process their application for membership or requests.

Consent

Doric Lodge only collects, uses and discloses Personal Information with the consent of the individual. Your knowledge and consent are required for Doric Lodge to collect, use or disclose your Personal Information, except in certain limited circumstances. Doric Lodge is committed to obtaining meaningful consent and use clear explanations and plain language to make sure that its consent processes are understandable and user friendly.

You have the right at any time to withdraw or cancel your consent to the collection, use or disclosure of your Personal Information by contacting https://doriclodge.ec@gmail.com. Withdrawals of consent only take effect from the date of cancellation and cannot be retroactive. Withdrawal of consent could have consequences, such as Doric Lodge's inability to process your membership application.

You should understand that, in many cases, Doric Lodge's collection, use, or disclosure of Personal Information is a valid condition of service, which means that it needs your Personal Information in order to provide a particular service, such as to process your membership application. If you do not wish to consent to the collection, use or disclosure of your Personal Information, it may not be able to do certain things, such as process your membership application or purchase of merchandise.

Limiting Use, Disclosure and Retention of Personal Information

Doric Lodge will only use or disclose Personal Information for the purposes for which it was collected, unless it has your consent to use it for a different purpose or if required by law. If it wants to use or disclose your Personal Information for a new purpose, it will advise you of this purpose in writing and obtain your consent.

Doric Lodge keeps Personal Information only as long as necessary to achieve the purposes for which the Personal Information was collected, although it may retain certain Personal Information indefinitely if it is required to do so by Grand Lodge, Canada Revenue Agency or by its insurers. It does not disclose or share Personal Information more widely than is necessary to achieve the purposes for which it was collected.

However, it may share Personal Information with the parties set out below for the following purposes:

Grand Lodge, in order to process your membership application, to manage your membership,
to comply with Grand Lodge's requirements and to manage and administer Doric Lodge's operations;
Service providers, such as those who provide it with IT and system administration services;
Professional advisors, such as lawyers, auditors, bankers and insurers who provide it with legal, accounting, auditing, banking and insurance services;
Government, regulatory authorities, law enforcement, dispute resolution bodies, courts and similar entities;
Any persons or entities where it has a legitimate business reason for doing so, such as to manage risk, and to comply with Grand Lodge's requirements;
To the transferee if it transfers, sells or disposes of all or substantially all of its assets or operations.
To other third parties if it has told you about them and you have given it your consent.

Accuracy

Doric Lodge will not routinely update Personal Information that you have provided to it. To change or modify any Personal Information previously provided to Doric Lodge, contact

https://doriclodge.ec@gmail.com.

How Doric Lodge Protects Personal Information

The security of your Personal Information is important to Doric Lodge. It protects your Personal Information by maintaining physical, organizational and technological safeguards appropriate to the sensitivity of such Personal Information. Personal Information may only be accessed by persons within Doric Lodge or Grand Lodge.

Doric Lodge retains Personal Information that it collects only as long as necessary for the purposes for which it was collected or to meet legal requirements. It securely destroys Personal Information when it is no longer needed.

While Doric Lodge is committed to protecting your Personal Information, its security practices and technology measures cannot guarantee absolute security of Personal Information and it cannot ensure or warrant the security of any information you provide to it. You can reduce risk to your own Personal Information by using strong passwords, keeping your passwords confidential and following other Personal Information security best practices.

Openness

Doric Lodge will make available specific information about its policies and practices relating to the management of Personal Information, including by posting this Privacy Policy on its Website. If you have any questions about this Privacy Policy, including how to exercise your legal rights, or if you would like specific information about how Doric Lodge manages Personal Information, please contact: https://doriclodge.ec@gmail.com.

Access and Correction

You have a right to access to your Personal Information and to request a correction to it if you believe it is inaccurate. If you have submitted Personal Information and would like to have access to it, or if you would like to have it corrected, please contact: https://doriclodge.ec@gmail.com.

E. INFORMATION COLLECTED THROUGH TECHNOLOGY

When you visit the Website, Doric Lodge may use "cookies" and other similar devices on the Website to enhance functionality. These devices may track information which includes, but is not limited to: (i) your IP address; (ii) the type of web browser and operating system you use; and (iii) the pages of the Website you visit.

Doric Lodge collects this information to better understand how visitors use the Website, to improve the content of the Website and to improve your interaction with the Website by making it easier for you to get back to the pages you have looked at the next time you visit. You have choices when it comes to cookies. All major browsers allow you to disable cookies. If you wish to disable cookies, refer to your browser help menu to learn how. If you disable cookies, you may be unable to access some features on the Website.

Public Forums and Doric Lodge Social Media

Doric Lodge may make message boards, contact systems and other social media available to its users ("Doric Lodge Media"). Any information posted on Doric Lodge Media is subject to and shall be dealt with in accordance with its website terms and conditions ("Terms and Conditions") at [insert link].

Third Party Websites and External Hyperlinks

The Website may contain links to third party sites. Doric Lodge provides these links only as a service and convenience to its visitors. Clicking on those links may allow third parties to collect or share information about you. Doric Lodge cannot control these third-party websites and is not responsible for the actions or policies of such third parties.

Clicking on these links may allow third parties to collect or share information about you. You should check the privacy policies of third parties when visiting their websites or when providing any Personal Information to them. A third-party site may have a privacy policy different from that of Doric Lodge and may provide less security than the Website. It cannot control these third-party websites and it is not responsible for the actions or policies of such third parties. Doric Lodge expressly disclaims all liability regarding your access to linked websites. When you link to sites external to the Website, you do so at your own risk.

Doric Lodge may collect Personal Information when you interact with its content on third-party sites or platforms, such as Facebook, Instagram, or WhatsApp. This may include data such as comments or feedback, "likes" or shares, profile data or the fact that you viewed or interacted with its content. If you voluntarily post or submit any information on these platforms, your Personal Information may be automatically included in the posting and may be collected and used by others.

F. PROTECTING THE PRIVACY OF CHILDREN AND YOUTH

Doric Lodge understands that Personal Information relating to children and youth is particularly sensitive, especially the younger they are. Consistent with the position of the Office of the Privacy Commissioner of Canada, it will not knowingly collect Personal Information from children under the age of 18 unless it has the consent of their parents or guardians. It collects the minimum amount of Personal Information of children and youth necessary to achieve its purposes as identified in this Privacy Policy.

If you are a child or youth, you should review this Privacy Policy with your parents or guardians to make sure that you understand and consent to everything in it. IF YOU ARE UNDER THE AGE OF 18, you should not access its Website or provide it with any Personal Information unless your parent or guardian has consented.

COMPLIANCE WITH CANADA'S ANTI-SPAM LEGISLATION

Doric Lodge complies with the requirements of Canada's Anti-Spam Legislation, as amended from time to time at all times, including when: sending emails or texts from a Lodge account, email address or domain name, obtaining consent from recipients to send emails or texts from Lodge entities or third-parties, managing and responding to requests to unsubscribe from Doric Lodge' emails and documenting and retaining records of consent. Doric Lodge does not send commercial electronic messages ("CEMS") to any person unless it has express or implied consent from the recipient, the CEM includes identification and contact information for the sender and the CEM has an unsubscribe mechanism. Any individual who wishes to unsubscribe from Doric Lodge CEMS must contact Doric Lodge at: https://doriclodge.ec@gmail.com directly.

OTHER JURISDICTIONS

Some or all of the Personal Information it collects may be stored or processed in jurisdictions outside of Canada. As a result, this information may be subject to access requests from governments, courts, or law enforcement in those jurisdictions according to laws in those jurisdictions.

Doric Lodge is not established and does not operate in the United States or European Union or any other jurisdiction that, either now or in the future, enacts data privacy laws that operate beyond the limits of the enacting jurisdiction ("Enacting Jurisdictions"). Doric Lodge does not offer goods and services to individuals in the Enacting Jurisdictions and does not knowingly monitor the behaviour of individuals in the Enacting Jurisdictions. As well, Doric Lodge does not knowingly collect or process Personal Information from individuals located in the Enacting Jurisdictions. Individuals located in the Enacting Jurisdictions should not access its Website or provide it with any Personal Information.

If you have any questions or concerns about its privacy practices or procedures in relation to other jurisdictions, or to exercise any of your rights under the applicable law of other jurisdictions, please contact https://doriclodge.ec@gmail.com.

CHANGES TO PRIVACY POLICY

Doric Lodge may make changes to this Privacy Policy from time to time, such as in response to developments and changes in privacy law. When it posts changes to this Privacy Policy on its Website, it will change the "last updated" date at the top of this Privacy Policy. If possible, it will post notices of significant changes before they take place. Your continued use of the Website after any changes are made signifies your agreement with the terms of the revised Privacy Policy.